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The 9 parts of a letter

The 9 parts of a letter

November 29, 2022

In recent times the habit of writing and sending letters is being lost, which are replaced little by little by other means such as email messages or through applications such as WhatsApp.

However, knowing how to write a letter is essential, since even today it can be required in different areas or by people or situations where we do not have access to this type of technology, or even as a method to get a message to someone in a way that today some might consider even original as it is not so common anymore.

Therefore, throughout this article I present the 9 parts of a letter , that although they are really simple they have to be taken into account in order to write them correctly.


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The letter, letter or epistle

A letter, epistle or missive is conceived as a type of written document through which a subject or entity named sender transmits a message to a recipient . This document can be developed for different purposes and to very different types of recipients, both to individuals and to specific organizations and groups.

The process of elaborating and sending a message to a recipient required paper and ink in the past to write them, an envelope that contained it while hiding the content from others' eyes so that only the recipient could know its content and a period of time. of more or less extensive time in which the document was transported from the sender's hands to the recipient, generally through the use of postal services. However, today the process has been greatly simplified thanks to the use of the Internet .


The 9 parts that we can find in a letter

While the media may have changed, the basic structure of the letter it has not suffered great variations through the ages. We can find a total of 9 parts in its preparation, which may increase if we write new information in the form of postscript (usually located in the lower left, below the signature).

1. Letterhead or information regarding the sender

It is meant by letterhead the information of the sender or issuer of the letter in question. The identity of this, your address and possible contact information such as phone number and email are the main data that should appear in this section.

The letterhead is usually located in one of the corners from the top of the document, usually in the upper left corner.


2. Recipient or information regarding this

In this section the information is written referring to the person to whom the missive is intended . In this way the recipient of the document can check whether or not he is the recipient of said letter.

The name of the addressee and his address are the main issues that should appear. In the event that it is written to a specific person within an organization, it is also necessary to mention the position of the person in question and the company or group to which it belongs.

It is usually placed in a position below the letterhead, although in this case it is usually put to the right .

3. Place and date from which the letter is sent

Another important element of the letter, which is usually placed to the right of the sheet, below the recipient. The date indicates the moment in which the letter was written, which can be important if we consider that the moment in which it is received can vary enormously depending on the circumstances.

4. Header or greeting

Is about a small line in which you greet and that will introduce the content of the letter and that in turn will mark the key and the level of formality that is intended to print the message in question.

5. Introduction

In this section we are already in the subject of the message. The introduction is intended in the first place to be a way to initiate the contact at the same time as establish the main idea why the document in question is written.

6. Body

After the introduction, throughout the body of the letter we establish and deepen in the reasons that have led us to send the letter, transmitting the information that is really intended to reach the recipient. It is also about the longest part of the missive .

7. Conclusion

Once the bulk of the message has been transmitted and as a way to indicate that you are finishing writing, a brief paragraph is written that either summarizes the content and / or general objective of the letter or establishes a way to get in touch. It is a paragraph that it must be short and not add new information with respect to the above.

8. Farewell

This part of the letter is a way to end it in a courteous way and without precipitation, indicating that with it the document is terminated.It is the counterpart of the heading, also a short phrase that in turn indicates the level of formality that the message has.

9. Signature or name

Located at the end of the letter and usually in one of the lower corners (usually the lower right corner is used), the signature ends the letter while establishing the authenticity of the identity of the sender. Your name and position can also be added in case it is an official letter.


How to Write a Business Letter, the 8 parts (November 2022).


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